Admission Management for Schools
From first enquiry to enrolled student, track every applicant in one pipeline. No more tracking admissions across spreadsheets, registers, and phone calls.
1 pipeline
for every enquiry, application, and enrollment
What it does
Online enquiry and application forms
Prospective parents submit enquiries and applications directly from your website or a shared link. No paper forms to re-enter by hand.
Visual admission pipeline
See every applicant's stage at a glance: enquiry, application, entrance test, interview, offer, and enrolled. Move applicants forward with a tap.
Entrance test and interview scheduling
Schedule test slots and interview times, and notify parents automatically. No manual phone calls to coordinate timing.
Enquiry-to-enrollment conversion tracking
See conversion rate at each pipeline stage, by source: website, referral, or walk-in. Identify where applicants drop off.
How it works
Enquiries land in one pipeline
Website forms, walk-in enquiries, and referrals all create a lead in the same admission pipeline. No enquiry gets lost in a register.
Move applicants through each stage
Application review, entrance test, interview, and offer are tracked as stages. Admission staff update status with a tap as each step completes.
Enrolled students flow into the ERP
Once an applicant is marked enrolled, their record becomes a full Student Information System profile automatically, ready for class assignment and fee setup.
Frequently asked questions
Can parents apply directly from our website?
Yes. Add the ChalkPis admission form to your school website or share it as a standalone link. Every submission lands directly in your admission pipeline.
Can we track enquiries that haven't applied yet?
Yes. Enquiries are tracked as a separate early stage before a formal application. Follow up on interested families before they apply.
Does this integrate with the school website module?
Yes. If you use ChalkPis for your school website, the admission form is built in and enquiries sync automatically with no separate setup.
What happens to rejected or withdrawn applications?
Rejected and withdrawn applications stay in the pipeline with that status, so admission staff have a full record for the year without needing to delete anything.
Related features
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School Website CMS
Build and manage your school's public website inside ChalkPis. No coding require…
Student Information System
One student record that every ChalkPis module reads from: attendance, fees, exam…
Want to See ChalkPis Running in Your School?
Join 100+ schools that already manage admissions, attendance, fees, HR, exams, and parent communication on ChalkPis. The demo takes 20 minutes and shows you exactly how it works for a school your size.