Employee Information System for Schools
One record per employee, from joining to retirement. Qualifications, documents, service history, and performance notes, all in the same profile payroll reads from.
1 profile
that payroll and leave both read from
What it does
Complete employee profile
Store qualifications, prior experience, joining date, department, and designation in one profile, replacing personnel files scattered across cupboards and drives.
Document storage per employee
Upload and store certificates, ID proofs, and contracts against each employee's profile, retrievable in seconds instead of a physical filing cabinet.
Service history and increments
Track designation changes, transfers, and salary increments over an employee's full tenure at the school, visible as a timeline.
Feeds payroll and leave automatically
The same profile that stores an employee's designation and joining date is what Payroll and Staff Leave & Attendance read from, so nothing is entered twice.
How it works
Create a profile at onboarding
HR adds a new employee's details, qualifications, and documents once during onboarding. This becomes their permanent record.
Update as their tenure progresses
Increments, transfers, designation changes, and performance notes are added to the same profile over time, building a complete service history.
Other modules read from this record
Payroll uses the salary structure on file. Leave management uses the joining date and designation. Nothing needs to be re-entered in a separate system.
Frequently asked questions
How is this different from the Payroll module?
Employee Information System stores who each staff member is: qualifications, documents, and service history. HR & Payroll uses that record to calculate what they're paid. The two work together.
Can staff update their own contact details?
Yes. Staff can update personal contact details like phone number and address from their own login. Core employment details are updated by HR only.
Are documents stored securely?
Yes. Employee documents are encrypted and access-restricted to HR and admin roles, following the same security model as the rest of ChalkPis.
Can we track probation and confirmation dates?
Yes. Probation start and confirmation dates are tracked on the profile, with a reminder to HR as a confirmation date approaches.
Related features
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